Vendor Information and Table Orders
Merchandise, Indie Films, Authors & Publishers, Apparel, Small Business, Podcasters, Artists, etc. if it’s horror and you’re selling it, this page is for you!
Vendor Hours
Friday, June 28, 2024: 4 pm – 9 pm (10 am – 4 pm setup)
Saturday, June 29: 10 am – 7 pm
Sunday, June 30: 10 am – 4 pm (4 – 7 pm breakdown)
Tables
There are two areas for vendors (additional room added upon request of waiting list): the Main vendor room and hallway outside it, and the Secondary vendor room which is downstairs by programming, photo ops, and more (guaranteeing you traffic).
Single Table first 8’ table is $175 and includes two (2) badges, 2 chairs, and a tablecloth.
Extra tables are $125 per 8′ table and includes one (1) additional badge each, 2 chairs, and a tablecloth. Multi-table placement can be either straight or L-shape (limited locations). Please note preference on the order form.
— Corner (L-shape) locations are limited (first-come, first-served). Most are inside, with only one (1) available in the hallway. If you are purchasing an extra table “for the space” and do not need the actual table because you’re bringing racks, shelves, or otherwise, please note that on the form to let us know.
Locations include (1) inside the main vendor room, (2) in the hall which wraps around the vendor and celebrity room, or (3) downstairs vendor room. As with corners, “hall” and “downstairs” spots are very limited (first-come, first-served), but will also be used as overflow in the final layout as location spots are a preference not a guarantee (your final location may not be your preferred location depending on the types of vendors, because we separate similar tables to better diversify the rooms).
*Additional vendor badges are $40. Limit of two (2) extra badges for adult/general admission per vendor “company,” not per table purchased. Should you need additional tickets after you’ve placed your initial table order, get them here.
Vendors with children under fourteen should note them on the order form, as they will have special wristbands.
Wall space is on a first-come, first-served basis. Check the appropriate box when you order your table. (If sold out, we’ll try to put you on the endcap of the center, opposite the wall but sharing that outer aisle)
Electricity for your table is $25 for the weekend and must be chosen when ordering your table. Cords, power strips, and other items you will need for said electricity are the responsibility of the vendor to bring. All items must be in good working order. Horror on Main and the Venue individually and together reserve the right to refuse damaged wires or other fire hazards from being used. This is not for charging your phone, but rather for laptops and other accessories specific to your display.
A dedicated vendor WiFi with password will be available.
All vendor tables are on a first-come, first-served basis and are non-refundable. No table(s) is reserved or confirmed until paid for.
Load in and out info and proceedings will be emailed to you closer to the event date. Please make sure the email you put on the vendor form is for the correct contact person. Times for set up and break down are listed at the top of this page. You can also join our Facebook VENDOR Group for further information once you’ve secured your table.
When purchasing tables, you agree to the rules listed here.
All vendors are required to attend the pre-show meeting, in the vendor room, Friday at 3.30 pm.
Vendors may not use anything that will damage hotel walls, tables, or carpet to mount or set up their displays. Vendors will be held liable and responsible for any damage they cause.
Candles and other products with flames are allowed to be for sale, but no vendor should have any lit candles or other burning items, as it is against hotel policy and could get you removed.
Vendor tables must be manned during the entire time the dealer’s room is open, with the exception of small breaks and meals. Horror on Main is not responsible for theft, damage, or other loss at any unmanned tables, as well as situations listed below. Horror on Main staff, agents, or owners are not available to “watch your table” while you are away.
All vendors agree to hold blameless any and all Horror on Main staff, owners, or agents against any theft, damage, loss, or expenses incurred therein, including property or personal injuries, whether during the event, loading or unloading. The vendor is responsible to carry insurance for their merchandise and person. Horror on Main does not provide insurance to vendors.
Horror on Main reserves the right to deny the display of signage or merchandise, which is hateful, harmful or pornographic in nature, at the definition and discretion of Horror on Main, LLC. Please keep displays to a PG13 standard.
Vendors are responsible for keeping their area free of trash. Garbage cans will be positioned around the room.
Vendors will not reposition tables or other hotel furniture; block doors, aisles or emergency exits; or encroach upon neighboring vendors. The only exception is the removal of tables (initial or additional) purchased to use the space for floor displays.
No fresh, prepared food or beverage may be sold from a vendor booth. Wrapped, sealed, or prepackaged candy and other items are acceptable. If you are unsure, contact us to ask.
We understand that friends, and sometimes family, want to share a table and sell together for the weekend. We have no problem with this but do limit the number of different vending entities per 8’ table to two (2). If sharing a space, please fill out the bottom of the vendor ticket form so we have both names, and be sure to add the additional vendor’s website as well for proper notation in the program book and on the map.
Horror on Main holds vendors responsible and liable for any legalities of the merchandise they are selling, including necessary rights or licensing. Vendors caught selling unlicensed, copyrighted material may be removed from the event and held accountable to those whom they misrepresented. Horror on Main will not be held responsible.
Vendors must wear their badges at all times, including while behind the table. Vendors found sharing their badge with a non-paying attendee will be immediately removed and banned from future Horror on Main events. Lost badges should be reported immediately. Vendors will be charged for replacement badges at a discount.
Vendors are solely responsible for the actions of their helpers and children. All helpers and children are held to the same rules and guidelines as the vendor, and the vendor will be accountable for any violations.
Pennsylvania requires all vendors/sellers to pay sales tax on taxable items. Horror on Main is not responsible for collecting, reporting or submitting sales tax on behalf of any vendors, and will not be held responsible for any vendor who fails to collect, file, or pay sales tax. You can register your business and get your sales tax license through the MyPath Online Business Tax Registration. If you are already in the PA system (whether as a resident or a vendor) use the “login or sign up” at the top right of that page to make sure you have a sales tax account and number, if not you can apply within your account. For those with no account at all, use the “Pennsylvania Online Business Tax Registration” option in the Registration box below the sign in box and follow the steps inside to obtain your license. Note: If you are out of state, you will choose “Transient Vendor Certificate” when setting up your account, those certificates are good for two years. For further assistance, call 717.787.1064, they are very pleasant and quite helpful.
Horror on Main retains the right to remove from the event, without refund, anyone found in violation of these rules or against Horror on Main general policies. Violations may result in banning from future events at the discretion of Horror on Main, LLC. Horror on Main further retains the right of refusal to any vendor, and can refund and refuse a table at their discretion.
Author Vendors: After purchasing your vendor passes, please go to the Author Vendor page to sign up for a reading slot.
Podcasters: see the Podcast page to sign up for a live-recording slot.
Changes for 2024: In the spirit of full disclosure and transparency, and after taking all polls, comments, etc. into account, the table sizes and prices have changed from 2023, with 8′ tables rather than 6′ and you get 2 badges with the first table purchase—which translates into a bigger table for a discounted amount (as the second badge is only $25 if considering last year’s table price of $150 with 1 badge).
Proposed Changes for 2025: to better diversify the vendors, we may instill an initial application to be a vendor and then approve/provide a link to the payment page. We are considering this because we have a lot of a particular type of vendor for 2024 and while we are spreading them out the best we can, we may need to try and prevent it in the future. To join this discussion, see this Vendor Facebook Group Post.
We have a Vendor Specific Newsletter we ask all “current year” vendors to join to make sure you get all the info you need. If you are not a vendor, we will remove you from the list.