Grim Market Vendor Information and Table Orders

Horror, Halloween, Gothic, Witchy vendors, if you’re selling artwork, crafts, collectibles, toys, books, or more, this page is for you!
If you’re looking for basic info on attending The Grim Market, go back a page…

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Table/Space

Tables are SOLD OUT. These are 6’x6′ areas which fit a 6′ table and 2 chairs (provided free of charge), or you can bring your own grid, shelving, or other set up, so long as it doesn’t interfere with neighboring spaces or the walkway. Design as you wish, but we do reserve the right to alter or adjust as necessary for safety and/or crowding. You may get a maximum of 3 tables/spaces. The first table/space comes with 2 day passes. Each additional comes with 1 additional pass.

Layout Options/Preferences:
— Multiple tables/spaces can be set up either straight, L-shape (limited locations: inner and outer corners), or if you have 3, as an end cap for an interior island of vendors. Please note preference on the order form. 
— L-shape are limited (first-come, first-served) to the corners and end-cap of each inner island.
— You are purchasing the space. If you need the table, check the box and one will be provided free of charge (for each space purchased). Also make sure to note how many chairs you need (2 per table, max). If you choose not to have a table or chairs and change your mind when you get there, we cannot guarantee the venue will have extras enough to accommodate. But you can change your mind and let us know anytime up to the week before the event. Again, no vendor’s set up should encroach on neighboring vendors or walkways.

Wall space is limited and on a first-come, first-served basis. No tables will be held or reserved prior to payment.

Electricity for your table is $25 for the day and must be chosen when ordering your table. Cords, power strips, and other items you will need for said electricity are the responsibility of the vendor to bring. All items must be in good working order. Horror on Main/The Grim Market and the Venue individually and together reserve the right to refuse damaged wires or other fire hazards from being used. This is not for charging your phone, but rather for laptops and other accessories specific to your display.

All vendor tables are non-refundable.

Load in and out info and proceedings will be emailed to you closer to the event date. Please make sure the email you put on the vendor form is for the correct contact person. Times for set up and break down are listed at the top of this page and repeated here. You can also join our Facebook VENDOR Group for further information once you’ve secured your table.
Friday night set up is available from 8-10pm. If we can get you in there earlier, we’ll let you know. Yes the room is locked overnight.
Saturday set up starts at 8am and must be finished before doors open at 10am.
The show runs from 10am to 6pm, breakdown can start once the event is over.

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When purchasing tables, you agree to the rules listed here.

Vendors may not use anything that will damage hotel walls, tables, or carpet to mount or set up their displays. Vendors will be held liable and responsible for any damage they cause.

Candles and other products with flames are allowed to be for sale, but no vendor should have any lit candles or other burning items, as it is against hotel policy and could get you removed.

Vendor tables must be manned during the entire time the room is open to the public, with the exception of small breaks and meals. Horror on Main/The Grim Market is not responsible for theft, damage, or other loss at any unmanned tables, as well as situations listed below. Horror on Main/The Grim Market staff, agents, or owners are not available to “watch your table” while you are away.

All vendors agree to hold blameless any and all Horror on Main/The Grim Market staff, owners, or agents against any theft, damage, loss, or expenses incurred therein, including property or personal injuries, whether during the event, loading or unloading. The vendor is responsible to carry insurance for their merchandise and person. Horror on Main does not provide insurance to vendors.

Horror on Main/The Grim Market reserves the right to deny the display of signage or merchandise, which is hateful, harmful or pornographic in nature, at the definition and discretion of Horror on Main, LLC. Please keep displays to a PG13 standard.

Vendors are responsible for keeping their area free of trash. Garbage cans will be positioned around the room.

Vendors will not reposition tables or other hotel furniture; block doors, aisles or emergency exits; or encroach upon neighboring vendors. The only exception is the removal of tables (initial or additional) purchased to use the space for floor displays.

No freshly prepared food or beverage may be sold from a vendor booth. Wrapped, sealed, or prepackaged candy and other items are acceptable. If you are unsure, contact us to ask.

We understand that friends, and sometimes family, want to share a table and sell together for the weekend. We have no problem with this but do limit the number of different vending entities per 6’ table to two (2). If sharing a space, please fill out the bottom of the vendor ticket form so we have both names, and be sure to add the additional vendor’s website as well for proper listing in the program book and on the map.

Horror on Main/The Grim Market holds vendors responsible and liable for any legalities of the merchandise they are selling, including necessary rights or licensing. Vendors caught selling unlicensed, copyrighted material may be removed from the event and held accountable to those whom they misrepresented. Horror on Main will not be held responsible. On that same note, Horror on Main does not allow vendors who sell A.I. creations (art or otherwise).

To help us separate similar merchandise, please be sure you check everything you sell, so that we can work with the available options if your wares includes a repeat item (i.e. we may ask you not to bring/sell ITEM A but the rest of what you have is fine). If we request this and you agree, and you then bring those items, our Vendor Manager will be aware of what you should not have and will ask you to pack it away.

Vendors are solely responsible for the actions of their helpers and children. All helpers and children are held to the same rules and guidelines as the vendor, and the vendor will be accountable for any violations.

Rule #1 – Don’t be a dick. It’s on our policy page and is being reiterated here. We have a zero harassment tolerance policy. That includes gender or identity and expression, sexual orientation, disability, physical appearance, body size, race, age or religion, and we will not tolerate harassment in any form. We will also not allow bullying or shit-talking of other vendors. We can and will send you home if you are being disrespectful, harassing, or bullying another vendor, staff, celebrity, or attendee. Horror on Main strives to provide a fun, safe space for everyone.

Pennsylvania requires all vendors/sellers to pay sales tax on taxable items. Horror on Main/The Grim Market is not responsible for collecting, reporting or submitting sales tax on behalf of any vendors, and will not be held responsible for any vendor who fails to collect, file, or pay sales tax. You can register your business and get your sales tax license through the MyPath Online Business Tax Registration. If you are already in the PA system (whether as a resident or a vendor) use the “login or sign up” at the top right of that page to make sure you have a sales tax account and number, if not you can apply within your account. For those with no account at all, use the “Pennsylvania Online Business Tax Registration” option in the Registration box below the sign in box and follow the steps inside to obtain your license. Note: If you are out of state, you will choose “Transient Vendor Certificate” when setting up your account, those certificates are good for two years. For further assistance, call 717.787.1064, they are very pleasant and quite helpful.

Horror on Main/The Grim Market retains the right to remove from the event, without refund, anyone found in violation of these rules or against Horror on Main general policies. Violations may result in banning from future events at the discretion of Horror on Main, LLC. Horror on Main/The Grim Market further retains the right of refusal to any vendor, and can refund and refuse a table at their discretion. 

RAFFLE! We will be doing the vendor raffle again. For those unfamiliar, whenever someone buys from you, you give them a ticket. They keep 1/2 and drop 1/2 into the bucket by the raffle item they hope to win. If you need more, ask and we’ll bring you some. One ticket per customer, not per item purchased. If you are donating to the raffle, please make sure it is something you are not selling at your table. We don’t want people not buying from you in hopes of winning it instead.

We have a Vendor Specific Newsletter we ask all “current year” vendors to join to make sure you get all the info you need. If you are selected to be a vendor, please join after you’ve purchased your table(s).