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6 Days Away!
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This will likely be the final newsletter. If there are any questions, please feel free to ask. There is an Update Area at the bottom of this newsletter to be updated with questions and answers AFTER it is sent, so you can come back to the page and check for updates. https://horroronmain.com/vendors/vendor-newsletter/
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There are two vendor locations: Salon A/B (upstairs) and Fir/Elm (downstairs) highlighted on the map. If you come in the front of the hotel by the main check in desk, you would follow route 1 (red). If you come in from downstairs, out back, you follow route 2 (blue).
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We will be at the ticket desk by 10am Friday (there is no early set up Thursday this year) for you to check in with us and get your envelope. Your envelope includes your badges and a map of the tables with yours clearly marked. If you have children, they have bracelets rather than badges, please put them on them immediately so they will not be questioned by staff or security during set up. And remember, any children 10-13 cost $1 in the St. Jude's bucket at the ticket counter (your envelopes are marked for counter staff).
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Check in with us first to get your envelope. Just park out front, and then once you know where you need to be, you can choose whether to unload upstairs or down.
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Carts: other than the normal luggage carts the hotel has, they have offered the use of 1 or 2 flatbed carts (if they are not being used elsewhere in the hotel). This is a first come first serve situation, and we do ask that you don't stash luggage carts in your room preemptively as it affects more than just us.
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For Load-Out: the event is done at 4 pm on Sunday. We do ask that you breakdown and remove your displays and products immediately after we close (rather than eating first and coming back). The hotel misunderstood our close time and has booked a dinner in the upper salons and needs to break down our set up and redo it for them. I have already chewed them out for all of us and told them we will do our best, but some of you have extensive set ups that will take a bit. That said, the hotel screwed up, not the people doing the dinner, so we'll try our best to not ruin their event.
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We offer SAFE VENDORS (the neighborhood watch) at Horror on Main. For those returning, you are familiar with this. For those who are new, this is part of how we keep everyone safe. There are signs posted in the bathroom that say:
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If you is being followed or otherwise harassed, walk up to ANY vendor (not celebrity) and ask “have you seen Laurie?” They will immediately invite you to come behind the table to get away from the person. They will then flag down staff and we will take care of it to the level that makes you comfortable, without revealing who reported them.
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We are offering this to both create a safe place for all our attendees, guests, and vendors, but also so we can deal with the situation in a more discreet manor and not disrupt the event. If anyone asks you about "Laurie" please have them come behind and sit with you, check their immediate surroundings, flag one of our staff, and try to keep the person calm until we get there. We do not anticipate problems, but we prepare for them. The only issue we had last year was a vendor being harassed and it was dealt with the same way.
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We mean it when we say we have a ZERO tolerance policy. If you have any questions about this, please do not hesitate to ask. And yes, if you are having a problem with anyone, absolutely tell us.
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When you signed up for your vendor table, you chose your pizza preference. The vendor pizza party will be in the main/upstairs vendor room at 7pm Saturday (when the room closes to the public) and is for the Vendors Only. They will be rolling in a catering table with the pizzas. We are not providing any drinks for this, but you are welcome to bring your own. This is the first year we're doing this. It is a way to say thank you to all of you and give you something after a long day. If it's successful we'll keep it. For those who don't eat pizza, please feel free to grab something elsewhere and bring it to join the neighborhood party.
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General Refreshments: Beyond the pizza party, during the 3 day event itself, there are water stations set up around the event, but the vendors specifically have access to a beverage station during room hours. Our vendor floor staff (wearing vests and will come introduce themselves to each of you) are able to provide you with coffee, tea, lemonade, or sweet tea. We are providing this free of charge to help keep you hydrated throughout the event. Unfortunately, it is set up in the service area, so only our staff is allowed to access it. They will be doing rounds and checking to see if you need anything (such as beverages), but if you need a refill between those check ins, just flag one of them down and they'll gladly get you a refill. Also, as there are water stations, if you bring a water bottle or travel mug to use for water, we can refill that for you as well.
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You are our neighborhood and we aim to treat you as much more than some number at a table. If there is anything we can do for you during the event, or suggestions to improve things for future event, do not hesitate to let us know. We also have a post-con questionnaire like last year to provide feedback.
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Thank you all for being part of Horror on Main, we are absolutely thrilled to have you!
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I will add anything here so everyone has the question and answer.
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Additional vendor badges
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Anyone who still needs extra badges, they are $40, with a limit of two (2) extra badges for adult/general admission per vendor “company,” not per table purchased. Should you need additional tickets click the button to grab them. This price is good through Wednesday June 26th. All extra vendor badges at the door will be general admission price.
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Follow us on Social Media!
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See you at Horror on Main 2 • June 28-30, 2024 • Harrisburg, PA 17111
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